PM in our everyday life. A3

In the previous post, we’ve set the goal based on SMART criteria. Our final definition is: Family travel with 5-year-old child to Italy for beach holiday and sightseeing from 29th May 2017 till 18th June 2017. Arrive in Milan, settle in Rimini, reserve 5 days for beach holiday, visit at least 5 amusement parks around Rimini, travel to Milan, Venice and Florence by car from Rimini. Then go to Munich and visit LEGO-park. Finally, trip to Como Lake and back to Milan for home flight.

We’ve also discussed “Iron Triangle” and highlighted two main sides, that are critical for our project: scope and cost.

The next step is to formalize our main objectives and the best way to do it, is to fill A3 template. I’ve described it before in Project Management: Request, and today I want just briefly go through its four sections. They are:

  • Business case – in project practice place for Background, Business need and Problem description sections. In our holiday project we can use it for our SMART goal.
  • Current condition – place for actual current state. For our journey we can fill it, but it would be a bit boring )))), so I’m going to miss this thing ))) But for some everyday cases it can be useful if we want to see differences between current and target states.
  • Target condition – here we can put our main target objectives with some additional details. SMART criteria must be followed here for sure. This section is rather important.
  • Action plan – another critical section, as we have to set at least high-level plan for our project in order to understand out status and current position.

Therefore, the standard A3 template would transfer from

to

Now, let us try to fill it for our holiday project. The first section we’ve already done, so let’s go to Target Condition. I would like to suggest the following objectives:

  • Spend no more than 8 500$ for the whole trip, including bookings and expenses during journey.
  • Travel to Europe from 29 May 2017 (arrival to Milan) to 18 June 2017 (departure from Milan).
  • All transfers during travel are made by rent car. The car is pick up in airport and returned in the same airport.
  • Journey first stage (Italy – Rimini) from 29 May to 11 June (13 days total, without day of arrival):
    • Settle in Rimini, book a hotel at least on the second line.
    • 3 days for visiting the following cities: Milan, Florence and Venice. One day trip for each city.
    • 4 free days for beach holiday
    • 5 days for amusement parks: Italia in miniature, Fiabilandia, Mirabilandia, Oltremare, Parco Tematice dell’Aviazione
    • 1 day for shopping and/or visiting San Marino.
  • Journey second stage (Germany – Munich), from 12 June to 14 June (1 full day):
    • Visit LEGO-park.
  • Journey third stage (Italy – Como Lake), from 15 June to 18 (2 full days):
    • 1 day for beach holiday
    • 1 day for visiting Como city.

As a result, we have more precise picture of our travel and objectives that we really want to achieve. Of course, it has some uncertain points and some blocks can be changed during our preparations and trip itself. However, this is a high-level base for our future plan of journey and booking activities.

The final step of our A3 document is action plan, and I’m going to create it and finalize our A3 next time.

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